There is no doubt saying that MS Word and Excel have helped businesses a lot for their accounting needs as it is convenient to the user and simple to operate. Despite the platforms being user-friendly, there are some drawbacks too. Word and Excel have become obsolete for making invoices. In these latter days, if you're planning to run a business, you would prefer modern and reliable ways for the sake of running a successful business.
1) Word and Excel do not meet professional standards:
Businesses who make invoices through word or excel must be familiar that these platforms have limited invoice templates. Also, it is most common that sending invoices through word comes with formatting issues. In the professional world, this is not considered a good practice. Not only that, they have pretty basic and limited features. To access more features requires extra operational costs and investments.
2) Incompetent for load handling:
Microsoft Word and Excel might be helpful to many businesses nowadays but, they are not competent for supporting the load. Since invoices have detailed information about the client and account payable, the platforms do not function properly with the excessive load. Consequently, the program crashes or starts to lag.
3) Risk of losing the data:
Due to the excessive data and manual work done for creating invoices, there is a probability of entering data in the wrong files. Also, manual processing can cause errors and mistakes which, can result in losing some important data. Furthermore, saving invoices in storage devices like the hard disk can cause a high risk of data loss.
If you are using traditional ways for making your invoices, then this is high time your business should shift to digital invoicing. Enhance your workflow management and invoicing experience with Ola Books. Use our invoicing software to make your professional life less stressful. Subscribe!
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